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Boards Village Board 2010-05-03 Village Minutes
Boards Village Board 2010-05-03 Village Minutes
Regular meeting of the Village of Carthage Board of Trustees
Held in the Board Room of the Carthage Municipal Building
May 3, 2010
Present: President, G. Wayne McIlroy, Trustees; Michael Astafan, Rebecca Vary,
Kathleen Latremore and Linda Smith-Spencer.
Guests: Tug Hill Commission, Kathy Amyot; and Jefferson Community College student Debbie Zuilkowski.
President McIlroy called the meeting to order at 7:00P.M. followed by the Pledge of Allegiance to the Flag.
Motion by Kathleen Latremore and Seconded by Rebecca Vary to approve the minutes of April 19, 2010 meeting as presented by the Clerk with a motion correction. Motion carried unanimously.
PUBLIC FORUM:
Kathy Amyot of the Tug Hill Commission informed the Board that the Carthage Police Department and she have been working on a grant that would purchase digital video recording equipment, license plate reading equipment, and a mobile car kit for the police department.
CORRESPONDENCE:
Motion by Michael Astafan and Seconded by Kathleen Latremore to approve Pastor Robert Sly’s request to use the Gazebo on August 7, 2010 from 10:00 A.M. to 9:00 P.M. for the All Day Gospel Concert with use of the electrical outlet beside the Gazebo. Motion carried unanimously.
Motion by Rebecca Vary and Seconded by Michael Astafan to approve the request of the Community Action Planning Council of Jefferson County to wave the rental fee for use of the recreation building on Thursday May 27, 2010 from 9:00A.M. to 12:00P.M. and June 3, 2010 from 9:00A.M. to 1:00P.M. Motion carried unanimously.
Motion by Rebecca Vary and Seconded by Michael Astafan to approve the community wide garage sales on June 5, 2010 with the Chamber of Commerce renting space at the Farmers Market Pavilion. Motion carried unanimously.
President McIlroy informed the Board that the Carthage Farmers Market will re-open on Friday, May 28 from 7:00A.M. to 2:00P.M. and end on October 29, 2010. Then on Wednesday, May 26, 2010 will be the Carthage Area Chamber of Commerce sponsored 4th Annual Sizzling Summer Block Party from 5:00P.M.to 7:00P.M. on Bridge Street in West Carthage.
D.M. Enterprise Inc. request for a discount on their water/sewer bill at 322 State Street was denied. Watertown Area Real Estate Management Inc. request for a discount on their water/sewer bill at 525 Francis Street was also denied.
OLD BUSINESS:
Trustee Michael Astafan explained to the Board that he will contact NYS DOT on different types of signs that are available for the intersection of Thorpe Street and West Street.
The Clerk relayed the message from the Village Code Enforcement Officer, Rick Soluri regarding the complaint from Mr. Zehr on Brown Street that a cement wall, owned by an adjacent property owner is in risk of falling on his house. Mr. Soluri is investigating the situation and is waiting on a call back from the adjacent property owner.
Motion by Rebecca Vary and Seconded by Michael Astafan to approve payment of $400.00 to NYS Energy Research and Development Authority to perform a commercial energy audit on the Municipal Building. Motion carried unanimously.
Discussion resumed on the decision of Department Heads being required to attend the second board meeting of the month with the Board deciding to have the clerk send each department head a memo stating to please meet the board at 6:30P.M. on May 17, 2010 to further discuss this matter.
NEW BUSINESS:
Motion by Kathleen Latremore, Seconded by Rebecca Vary to approve and authorize the Village President and Clerk/Treasurer to sign the 2010 Tax Warrant and publish the tax notice in the Carthage Republican Tribune. Motion carried unanimously.
Motion by Kathleen Latremore and Seconded by Linda Smith-Spencer to approve payment of $1,066.75 to Leathers and Associates for the safety inspection audit of Kids World Playground on May 5, 2010. Motion carried unanimously.
Motion by Kathleen Latremore and Seconded by Michael Astafan to approve payment of $70.00 to the Ramada Inn for the Leathers and Associates safety inspector’s lodging on May 5th. Motion carried unanimously.
Motion by Rebecca Vary and Seconded by Michael Astafan to approve payment to Painting Etc Inc. in the amount of $21,254.00 for rehabilitation services that qualified for the 2008 Community Block Development Grant. Motion carried unanimously.
Three contractors submitted bid for the Guyot’s Island Park Improvement Project:
Total Base Bid Total Alternates
Fiacco and Riley Construction, Inc. $ 98,689.30 $169,561.30
Richardson & Sons $108,657.04 $161,239.10
OP-TECH Environmental Services Inc. $142,236.50 $312,582.00
The Village engineering firm Clough Harbor and Associates recommends Fiacco and Riley Construction Inc. to be the selected contractor for the Guyot’s Island project.
Motion by Kathleen Latremore and Seconded by Rebecca Vary to approve Fiacco and Riley Construction Inc. as the contractor for the Guyot’s Island Park Improvements Project.
According to the grant guidelines with the Office of Parks, Recreation and Historic Preservation there is only $94,330.70 available for the alternates. A decision from the board was needed to reduce the alternates’ costs from $169,561.30 to $94,330.70.
Motion by Rebecca Vary and Seconded by Kathleen Latremore to approve the adjusted alternate cost to $94,330.70, stated as follows:
8. Selected fill & removal plan for archeological features $11,523.85
9. Furnish & install FlexiR-Pave instead of Stonedust Pathway eliminated $ 00.00
10. Furnish & install interpretive signage $ 3,904.20
11. Furnish & install benches $10,348.72
12. Furnish & install picnic tables $ 5,406.25
13. Furnish & install barbecue grills $ 3,646.20
14. Furnish & install trash receptacles $ 3,922.32
15. Furnish & install landscape materials $ 7,204.75
16. Furnish & install site lighting fixtures $35,405.28
17. Furnish & install electric services $12,969.13
Total cost for the alternate projects on Guyot’s Island $94,330.70
Motion carried unanimously.
Motion by Kathleen Latremore and Seconded by Rebecca Vary to approve the Clerk to attend a stress workshop at the Ramada Inn on June 21, 2010. Motion carried unanimously.
Motion by Michael Astafan and Seconded by Kathleen Latremore to approve payment of one week’s vacation, which has been earned, to the Water Superintendant, Ernie Prievo due to unforeseen circumstances that would diversely affect the Water Department if he used his vacation time by the required date of May 31, 2010. Motion carried unanimously.
The Black River Watershed Plan was discussed and tabled till President McIlroy further discusses this matter at the next RACOG meeting.
Motion by Rebecca Vary and Seconded by Kathleen Latremore to approve payment of payrolls as follows: General Fund P/R #A58, 59, & 60 $28,163.40; Water Fund, #F 58, 59, & 60 $3,144.88; Sewer Fund, #G58, & 59 $2,426.24; Joint Fund, #J23, 23A & 60 $8,814.55. Motion carried unanimously.
PRESIDENT MCILROY=S UPDATE:
President McIlroy informed the public that the Carthage Free Library open house will be Wednesday May 5th from 5:00P.M. to 7:00P.M. Then on Thursday May 6th at 7:00P.M. will be a Planning Board meeting and the committee for planning the Community Picnic will be Thursday at 7:00P.M. at the West Carthage Municipal Building.
LIAISON REPORTS AND COMMENTS:
MEDIA QUESTIONS:
EXECUTIVE SESSION:
Motion by Kathleen Latremore and Seconded by Michael Astafan to enter Executive Session at 7:55P.M. for discussion on contract negotiations.
Regular session resumed at 9:02P.M.
ADJOURNMENT:
Motion carried to adjourn at 9:03P.M.
Sherry L. Sears, Village Clerk
